Post-Interview Rejection Email
Polite rejection letter that respects the candidate's time while closing the loop.
Author
AI Free Tools Editorial
Published
March 17, 2026
Updated
March 17, 2026
Read Time
Copy-ready template
This page is maintained by the AI Free Tools editorial team and updated when workflows, product details, or practical guidance change. When we recommend our own tools, the goal is to match the task the reader is already trying to complete.
Subject: Update Regarding the [Job Title] Position Hi [Candidate Name], Thank you so much for taking the time to interview with us for the [Job Title] position. We really enjoyed getting to know you and learning more about your background in [Specific Skill/Area]. While we were impressed with your experience, we have decided to move forward with another candidate who has slightly more direct experience with [specific tech stack / scale / requirement]. This was a very difficult decision for our team, and we greatly appreciate the time and effort you invested in our interview process. We would love to keep your resume on file and reach out if a role opens up that better aligns with your background. Wishing you the absolute best in your job search and future career endeavors. Best regards, The [Department/Company] Team
💡 Pro Tip
Candidates hate being ghosted after round 3. Even a template rejection is better than silence. Never promise feedback unless you are actually willing to provide it if they ask.
📌 When to Use This Template
Recruiting, Hiring, Applicant Tracking
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