Post-Interview Rejection Email
Polite rejection letter that respects the candidate's time while closing the loop.
📋 Template
Subject: Update Regarding the [Job Title] Position Hi [Candidate Name], Thank you so much for taking the time to interview with us for the [Job Title] position. We really enjoyed getting to know you and learning more about your background in [Specific Skill/Area]. While we were impressed with your experience, we have decided to move forward with another candidate who has slightly more direct experience with [specific tech stack / scale / requirement]. This was a very difficult decision for our team, and we greatly appreciate the time and effort you invested in our interview process. We would love to keep your resume on file and reach out if a role opens up that better aligns with your background. Wishing you the absolute best in your job search and future career endeavors. Best regards, The [Department/Company] Team
💡 Pro Tip
Candidates hate being ghosted after round 3. Even a template rejection is better than silence. Never promise feedback unless you are actually willing to provide it if they ask.
📌 When to Use This Template
Recruiting, Hiring, Applicant Tracking
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