Guest List & RSVP Tracker
Easy format for tracking invites, RSVPs, dietary needs, and plus-ones.
📋 Template
EVENT: [Name of Event] MAX CAPACITY: [Number] CURRENT RSVP 'YES': [Number] GUEST TRACKER (Format for Spreadsheet): | Name | Group/Affiliation | Status (Yes/No/Pending) | Plus One? | Dietary Restrictions | Notes/Gift | | --- | --- | --- | --- | --- | --- | | John Doe | College Friend | YES | Yes (Jane Doe) | Gluten-Free | Bringing wine | | Sarah Smith | Coworker | PENDING | No | None | Follow up Friday | | Mark Jones | Family | NO | -- | -- | Sent regrets | RSVP FOLLOW-UP MESSAGE (Send 1 week before deadline): "Hey [Name]! Just finalized the caterer numbers for [Event] next month. Let me know if you think you'll be able to make it! Need to know by [Date]. Hope you can come!"
💡 Pro Tip
Track 'Dietary Restrictions' obsessively. Having an angry guest who can't eat anything at a 4-hour plated dinner is a nightmare for an event planner.
📌 When to Use This Template
Weddings, Dinner Parties, Corporate Events
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