Run of Show (ROS) Template

EVENT NAME: [Name]
DATE: [Date]
LOCATION: [Venue]
STAGE MANAGER: [Name + Cell]

[08:00 AM - 09:00 AM] - DOORS & REGISTRATION
- Audio: Upbeat playlist #1
- Visuals: Holding slide "Welcome to [Event]"
- Action: Registration team handles badge printing. 

[09:00 AM - 09:10 AM] - OPENING REMARKS
- Speaker: [Host Name]
- Audio: Walk-on track (0:15) then fade to mic.
- Visuals: Slide Deck 1 (Intro)
- Action: Host welcomes guests, goes over housekeeping (restrooms, wifi, lunch time).

[09:10 AM - 09:50 AM] - KEYNOTE PRESENTATION
- Speaker: [Keynote Speaker Name]
- Audio: Lav mic + handheld backup.
- Visuals: Speaker Deck (Pre-loaded on clicker)
- Action: Host introduces Keynote. Keynote speaks for 40 mins. Stage manager gives 5-min warning from front row at 09:45.

[09:50 AM - 10:00 AM] - Q&A
- Speaker: [Keynote Speaker Name] + 2 Mic Runners
- Action: Mic runners pass microphones to audience. Host moderates questions.

[10:00 AM - 10:15 AM] - COFFEE BREAK
- Audio: Upbeat playlist #2
- Visuals: "Break - Be back at 10:15" 
- Action: Catering refreshes coffee stations.

[10:15 AM - 11:00 AM] - PANEL DISCUSSION
- Speakers: [Moderator + 3 Panelists]
- Audio: 4x Lav mics, 1x Moderator Handheld.
- Visuals: Panelist Title Slide (Names/Companies)
- Action: Stagehands place 4 stools and water bottles during the final minute of the coffee break.

💡 Pro Tip

A good Run of Show isolates the Audio, Visual, and Action elements for every single time block so the tech crew knows exactly what to do without asking questions.

📌 When to Use This Template

Conferences, Weddings, Corporate Retreats

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