Run of Show (Event Schedule)
Minute-by-minute schedule to keep events on track.
📋 Template
Event: [Event Name] Date: [Date] | Location: [Venue] Event Manager: [Name/Phone] TIME | DURATION | ACTIVITY | WHO IS RESPONSIBLE | A/V NOTES --------------------------------------------------------------- 08:00 | 60m | Vendor Load-in | [Name] | Test mics & screens 09:00 | 30m | Registration & Coffee | [Name] | Background playlist 1 09:30 | 10m | Welcome Remarks | [Host Name] | Spotlight on stage 09:40 | 45m | Keynote Presenter | [Speaker] | Slides deck loaded 10:25 | 20m | Coffee Break | Catering staff | n/a 10:45 | 45m | Panel Discussion | [Moderator] | 4 lapel mics needed
💡 Pro Tip
Always build in 5-10 minute 'buffer zones' between major activities. Things always run late.
📌 When to Use This Template
Managing the logistics of an in-person or virtual event.
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