Vendor Price Negotiation

Subject: Following up on Quote #[Number]

Hi [Vendor Name],

Thank you for sending over the proposal and quote for [Service/Product]. We are very excited about the possibility of partnering with your team.

However, the current quote of $[Amount] comes in about [Percentage]% over our allocated budget for this initiative. 

We absolutely want to use your services. Is there any flexibility on the pricing—perhaps by removing [Specific Line Item] or committing to an annual contract instead of quarterly—that could bring the total closer to $[Your Target Amount]?

Let me know if we can find a creative way to make the numbers work.

Best,
[Your Name]

💡 Pro Tip

Never just ask for a discount without offering something in return—or suggesting they modify the scope of work. 'If you can do X, we can do Y' is the basis of all negotiation.

📌 When to Use This Template

Procurement, Operations, Event Planning

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