Late Payment Notice (Freelance)

EMAIL 1: The Gentle Reminder (Sent 1 day past due)

Subject: Following up on Invoice #[Number]

Hi [Client Name],

Hope you're having a great week! 

Just sending a quick note to say that Invoice #[Number] for [Project Name] was due yesterday. I've re-attached it here for your convenience. 

Could you let me know if it's been processed by accounting? 

Thanks,
[Your Name]

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EMAIL 2: The Firm Request (Sent 7 days past due)

Subject: PAST DUE: Invoice #[Number]

Hi [Client Name],

I am checking in regarding Invoice #[Number] for $[Amount], which is now one week past due. 

Please let me know when I can expect this to be paid. As per my contract, late payments may be subject to a [X]% late fee if not resolved shortly. 

Please let me know if there is an issue I need to be aware of.

Best,
[Your Name]

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EMAIL 3: The Final Warning (Sent 15-30 days past due)

Subject: URGENT: Delinquent Invoice #[Number] - Action Required

Dear [Client Name],

I have reached out multiple times regarding Invoice #[Number], which is now [Number] days past due. 

I value our working relationship, but unfortunately, if this invoice is not settled in full by [Date, e.g., 48 hours from now], I will have to pause all current work and hand this file over to a collections agency. 

I hope to avoid this and resolve this amicably. You can pay immediately via this link: [Link].

Regards,
[Your Name]

💡 Pro Tip

Never apologize for asking for your money. You did the work. Send email 1 the literal day after the due date—don't wait two weeks to see if they remember.

📌 When to Use This Template

Freelancers, Consultants, Small Business Owners

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