Standard PTO Request
Clear, professional email to a manager requesting time off.
Author
AI Free Tools Editorial
Published
March 17, 2026
Updated
March 17, 2026
Read Time
Copy-ready template
This page is maintained by the AI Free Tools editorial team and updated when workflows, product details, or practical guidance change. When we recommend our own tools, the goal is to match the task the reader is already trying to complete.
Subject: PTO Request: [Your Name] - [Dates requested] Hi [Manager Name], I would like to request time off from [Start Date] through [End Date]. I will return to work on [Return Date]. During my absence, [Colleague Name] has agreed to cover my urgent requests. I will make sure all my current projects, specifically [Project Name], are updated and handed off before I leave. I've already drafted my Out of Office auto-responder directing all inquiries to [Colleague Name]. Please let me know if this time off is approved so I can finalize my plans. Thanks, [Your Name]
💡 Pro Tip
Always secure coverage from a colleague *before* sending this email to your manager. It makes approving the request a no-brainer for them.
📌 When to Use This Template
Employees, Corporate Jobs
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